Course Code: PM-08
Goal: Generate accurate billing, create and manage Schedules of Values (SOV), and synchronize financial data seamlessly with QuickBooks.

Session Overview

Duration: 1 Hour
Format: Instructor-led (via Microsoft Teams or in-person)
Level: Advanced (Ideal for billing specialists, finance managers, and project managers)

Resources Provided:

• SOV Setup Guide
• Progress Billing Quick Reference
• AIA Billing Templates
• QuickBooks Integration Guide

Learning Objectives

By the end of this session, participants will be able to:

• Create SOVs manually, through imports, or based on project estimates.
• Generate progress billing applications, including AIA billing forms.
• Set up and manage QuickBooks integration and sync workflows.
• Manage multi-requisition billing for long-term or phased projects.

Session Agenda

8.1 Creating a Schedule of Values

• Manual SOV entry by cost categories.
• Import SOV from spreadsheets.
• Auto-generate SOV based on project estimate structures.

8.2 Generating Progress Billing and AIA Forms

• Create billing applications tied to contract values and SOV line items.
• Generate AIA G702/G703 forms for client submission.
• Track retainage, stored materials, and previous billings.

8.3 QuickBooks Integration Setup and Sync Management

• Setup QuickBooks online integration.
• Map customer and contract fields correctly.
• Sync invoices and payment records.
• Handle sync errors and reconciliation tasks.

8.4 Managing Multi-Requisition Billing

• Handle billing across multiple phases or requisitions.
• Track percent complete by SOV line.
• Manage rolling invoices and retainage releases.

Hands-On Preview (Optional if time allows)

• Create a sample SOV from an estimate.
• Generate a progress billing draft with retainage.
• Simulate a sync with QuickBooks sandbox environment.

Post-Session Action Items

• Audit open contracts for SOV alignment.
• Validate QuickBooks sync settings before next billing cycle.
• Setup internal billing calendar for multi-requisition projects.

 Note: When scheduling, make sure to include this session code: PM-08.

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