Course Code: INV-13
Goal: Automate procurement processes by integrating Alps part databases with CUBE, streamlining purchase order creation and fulfillment workflows.

Session Overview

Duration: 1 Hour
Format: Instructor-led (via Microsoft Teams or in-person)
Level: Advanced (Ideal for purchasing managers, procurement admins, inventory leads)

Resources Provided:

• Alps Integration Setup Guide
  
• Alps Parts Import Cheat Sheet
  
• Alps PO Fulfillment Process Reference

Learning Objectives

By the end of this session, participants will be able to:

• Import parts and pricing information directly from Alps into CUBE.
  
• Create Alps-synced Purchase Orders for streamlined procurement.
• Send electronic POs to Alps and track fulfillment automatically.

Session Agenda

INV13.1 Importing Parts and Pricing Directly from Alps

• Setting up the Alps integration connection.
  
• Importing:
  
• Parts Catalog
  
• Pricing Updates
  
• Lead Time Information
  
• Maintaining synced parts data for project and service estimating accuracy.

INV13.2 Creating Alps-Synced Purchase Orders

• Selecting Alps-sourced parts during PO creation.
  
• Pulling live part numbers and pricing into PO line items.
• Reducing manual entry errors with direct data pulls.

INV13.3 Sending Electronic POs to Alps for Fulfillment

• Submitting Purchase Orders electronically through the integration.
  
• Tracking PO fulfillment status directly inside CUBE:
  
• Acknowledgements
  
• Backorder notices
  
• Shipping updates
   
• Handling Alps order changes or cancellations smoothly.

Hands-On Preview (Optional if time allows)

• Import a sample parts catalog from Alps.
  
• Create a synced Purchase Order for Alps items.
  
• Submit a PO and monitor fulfillment notifications.

Post-Session Action Items

• Validate Alps integration settings.
  
• Standardize Alps-synced PO workflows for purchasing teams.
  
• Set up monthly Alps pricing updates and review cycles.

Note: When scheduling, make sure to include this session code: INV-13

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