Course Code: INV-02
Goal: Master vendor management processes and best practices to optimize purchasing workflows, maintain vendor relationships, and streamline procurement accuracy.

Session Overview

Duration: 1 Hour
Format: Instructor-led (via Microsoft Teams or in-person)
Level: Introductory to Intermediate (Ideal for purchasing agents, warehouse managers, and operations coordinators)

Resources Provided:

• Vendor Management Quick Start Guide
  
• Vendor Status Management Checklist
  
• Subcontractor Tagging Overview Sheet
  
• Vendor Evaluation and Audit Template

Learning Objectives

By the end of this session, participants will be able to:

• Create, edit, and categorize vendors effectively within CUBE.
  
• Differentiate between active and inactive vendor statuses.
  
• Tag vendors as subcontractors when applicable.
  
• Manage frequent vendors and vendor evaluation workflows for quality assurance.

Session Agenda

INV2.1 Creating, Editing, and Categorizing Vendors

• Adding a new Vendor manually.
  
• Key fields to populate: Company Name, Contact Info, Tax ID, Payment Terms.
  
• Categorizing vendors by services (e.g., Material Supplier, Labor Subcontractor, Rental Provider).
  
• Editing vendor details over time (e.g., updated payment terms, contacts).

INV2.2 Active vs. Inactive Vendors

• Understanding vendor lifecycle statuses.
  
• Setting vendors to Inactive to prevent accidental use.
  
• Periodic auditing of vendor lists to maintain CRM cleanliness.

INV2.3 Subcontractor Tagging

• Tagging vendors as subcontractors vs. material suppliers.
• Impact of subcontractor tagging on project labor planning and compliance reports (COIs, licensing).

INV2.4 Managing Vendor Evaluations and Frequent Vendors

• Tracking preferred vendors based on:
  
• Pricing competitiveness
  
• Reliability and delivery timelines
  
• Quality of materials or labor
• Using reports to manage vendor scores and select top vendors for quotes or repeat orders.

Hands-On Preview (Optional if time allows)

• Create a new Vendor and assign a subcontractor tag.
  
• Update a Vendor’s status to Inactive.
  
• Link a Vendor to a sample Purchase Order.

Post-Session Action Items

• Review and clean up existing vendor records.
  
• Establish quarterly vendor audit process.
  
• Identify preferred vendors and tag accordingly.

Note: When scheduling, make sure to include this session code: INV-02

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